Certain events in ConceptShare trigger email notifications to notify users of work assignments. When account/personal email notification preferences are set to
On, ConceptShare sends the following email notifications to users.
Account Setup and Access
Field | Description |
Account Created (welcome message with account information)
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Triggered when account is created and sent to the account owner
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User Created (user invited to ConceptShare account)
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Triggered when a user is created and set to
"active"
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Triggered when a user clicks to have the invitation resent from the login screen
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Triggered when an administrator clicks to resend the invitation
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Forgot Password (link to create a new password)
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Triggered when a user clicks the
forgot password link on the login page or by the account administrator
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Projects
Field | Description |
Project Export (email with link to assets in that project and a copy of the feedback summary)
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Triggered when a user requests a copy of project export files
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Project Invitation (user invited to a Project)
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Triggered when a user is added to a project
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Reviews
Field | Description |
Review Assets Ready (review update to reviewer)
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Triggered when all assets in a review have been processed and ready for users to proof
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Review Invite (invite to submit feedback and/or approvals in a review)
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Triggered when a user is invited to a review
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Review reset (review update to reviewer)
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Triggered when assets are updated with new versions
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Review updated (review update to reviewer)
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Triggered when edits are made to an existing review
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Review Completed (review update to review owner)
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Triggered when a reviewer has completed submitting feedback/approvals in a review
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Reminders
Field | Description |
Review or To Do due soon (an uncompleted review or to do assigned to you is due soon)
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Up to four review/to-do reminders can be enabled on each review by review creator
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Assets
Field | Description |
Asset Created (Asset uploaded to a Project)
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Triggered when an asset is uploaded to a project
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Asset Versioned (New Asset version uploaded to a Project)
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Triggered when a new asset version is uploaded to a project
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Comments
Field | Description |
User Commented on asset (another user has commented on an Asset)
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Triggered when someone replied to a comment
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User replied to comment on asset (another user has replied to a Comment)
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Triggered when a comment is replied to
Note: Users will only be sent this notification if they:
- Uploaded the asset being replied to
- Made the comment being replied to
- Previously replied to the comment that is being replied to
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Email Digests
Field | Description |
Comment Digest: Summary of comments (with related threads) recently made in a project
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Users can create Comment Email Digests and schedule them to be sent in daily or timed formats
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Asset: Summary of assets recently updated/added in a project
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Users can create Asset Email Digests and schedule them to be sent in daily or timed formats
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Feedback Summary
Field | Description |
Feedback Summary of the comments on asset(s) at the time of the request is available (link to Feedback Summary based on criteria outlined by creator)
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Triggered when a user requests that a Feedback Summary be emailed to that user's email address or to a different email address
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@ Mentions
Note: If @mentioned in activity feed posts, you will not be notified.
Field | Description |
User or Team was @mentioned in a comment within the Proofing Workspace
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Triggered when a user or a team was @mentioned in a comment
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User or Team was @mentioned in a reply to a comment within the Proofing Workspace
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Triggered when a user or a team was @mentioned in a reply to a comment
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